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Minutes multinational project meeting
Minutes multinational project meeting
Minutes of the multinational project meeting
Group: CV202B¹
Date: 19th of October 2007
Attendees: Margot vW, Anne G , Ida dK , Fardau P
Absentee: Hanneke vS
Secretary: Fardau P
Chair: Margot vW
Timing
The meeting discussed the practical utility of deadlines. Anne was a great supporter of strict deadlines. Margot and Ida totally disagreed with strict deadlines. A majority voted for flexible deadlines: When you’re missing a deadline for the first time there won’t be a problem but the second time there will be. Everybody is responsible for his own work and if there are any difficulties, you have to contact your colleagues.
Meetings
The next item was the meeting. In the past they were, according to Anne very chaotic and senseless. Margot and Ida had no problem with this manner of holding a meeting, so they we’re in agreement on that. Anne came up with strong arguments. At the end Margot and Ida agreed to have more well- organized meetings were everybody has to be straight to the point.
Minutes
The chair asked Margot and Ida what their opinion was about the minutes. Both were discontented about the minutes of every meeting. The minutes were to long with to many details said Margot. According to Ida it’s a waste of time to talk about details all day long. Anne agreed with them on that and they made an agreement about the reports: Write down only important things.
Hierarchy
After the minutes they discussed the hierarchy. Some countries behaved like they were project leaders of the whole team. Other countries didn’t like this bossy behavior. For the sake of clearness: There’s no project leader of the whole team. Everybody is the leader of his own country.
Actionplan
At last an actionplan. There will be a chairman at every meeting to get more structure : Anne and Fardau will take the minutes. If anyone has a problem or need some help, please contact the chairman.
Peer review of the minutes
Peer review minutes
Appendix 8 – Minutes peer review form
Assessed group’s name: CV202B1
Assessor group’s name: CV202B2
Date: October 9th 2007
Rating Scale: 1 = Yes 2 = No
Read the minutes of your meeting written by your assessor group. Answer thefollowing questions. It is important that all members of the assessor group agreeon what is written on this form.
1. Is there a title? __1__
2. Are the date, time and place written down? __1__
3. Are the minutes structured according to the agenda? __1__
4. Are all the points discussed mentioned? __1__
5. Are the minutes easy to understand? __1,5__
6. Are the minutes written in the correct tenses? __2__
Read the minutes again and check them for spelling, grammar and punctuationas a group. Check them sentence for sentence making sure that each groupmember gives their opinion about each sentence. Mark any corrections on theminutes themselves and then answer these questions.
Name three things you like about the minutes.
They were complete, easy to understand and orthography/punctuation are well used.
Name three things the writers should improve.
Always use the past tense, name the details that are discussed, make clear who made a point or who was speaking.
